GDPR - Privacy Policy

Effective Date: 3/6/25
Last Updated: 3/6/25

Welcome to Sweeppea, a service provided by MOMARES, LLC ("Sweeppea," "we," "our," or "us"). Your privacy is important to us. This Privacy Policy explains how we collect, use, share, and protect your personal information. It also explains your rights regarding your personal data under applicable laws, including the General Data Protection Regulation (GDPR).

If you do not agree with this Privacy Policy, you should not use our Products and Services.

1. Who We Are

MOMARES, LLC provides marketing tools that allow businesses to create and manage sweepstakes, and marketing promotions. We also offer professional sweepstakes administration services.

For purposes of GDPR, when we collect and process personal data, we may act as a data controller (when managing customer accounts) or data processor (when handling participant data on behalf of our customers).

Our contact details:

MOMARES, LLC
921 Pizarro St.
Coral Gables
FL 33134
support@sweeppea.com
+1 (888) 705-2049

2. What Personal Data We Collect

We collect and process the following types of personal data:

A. Information You Provide Directly

• Account Information: When you create an account, we collect your name, email, phone number, and billing details.
• Sweepstakes Participation: When you enter a sweepstakes, we collect personal data such as your name, email, phone number, and any additional details required by the sweepstakes organizer.
• Customer Support: If you contact us, we collect any information you provide to assist with your inquiry.

B. Information Collected Automatically

• Device and Usage Information: IP address, browser type, operating system, and browsing activity.
• Cookies and Tracking Technologies: We use cookies and similar technologies for analytics and security purposes.

C. Information from Third Parties

We may receive information from our customers (sweepstakes organizers) or third-party service providers such as payment processors and analytics providers.

3. Legal Basis for Processing Personal Data (GDPR Compliance)

We process your personal data based on the following legal grounds:

• Performance of a Contract (Article 6(1)(b)) - To provide our Services to customers and sweepstakes participants.
• Legitimate Interests (Article 6(1)(f)) - For business analytics, fraud prevention, and improving user experience.
• Legal Obligations (Article 6(1)(c)) - To comply with legal and regulatory requirements.
• Consent (Article 6(1)(a)) - When required, such as for marketing communications or non-essential cookies.

You have the right to withdraw consent at any time by adjusting your preferences in your account settings or contacting us.

4. How We Use Personal Data

We use your personal data for the following purposes:

• To provide and maintain our Services.
• To process payments and administer accounts.
• To communicate with you about updates, promotions, and service changes (with your consent).
• To ensure security and prevent fraud.
• To comply with legal requirements.

5. How We Share Personal Data

We do not sell your personal data. However, we may share your data in the following circumstances:

• With Sweepstakes Organizers: If you enter a sweepstakes, your data is shared with the organizer as required for participation.
• With Service Providers: We use third-party vendors for hosting, payment processing, analytics, and marketing support.
• For Legal Compliance: If required by law or to protect our rights.
• In Business Transfers: If we are involved in a merger or acquisition, your data may be transferred to the new entity.

All third-party service providers we work with are required to comply with GDPR and provide appropriate safeguards for your data.

6. International Data Transfers

We process and store data in the United States and may transfer data internationally. When transferring personal data outside the European Economic Area (EEA), we ensure adequate protection through:

• European Commission's Adequacy Decisions (if applicable)
• Standard Contractual Clauses (SCCs) for data transfers
• Other legally approved safeguards

You may request a copy of these safeguards by contacting us.

7. Data Retention & Deletion

We retain personal data only for as long as necessary for the purposes outlined in this Privacy Policy:

• Customer accounts: Retained for as long as the account is active.
• Sweepstakes participant data: Retained for as long as the customers account is active. All participants data deleted within 72 hours after the customer's account is closed.
• Legal and compliance obligations: Data may be retained longer as required by law.

Upon request, we will delete or anonymize your data unless we are legally required to retain it.

8. Your GDPR Rights

As an EEA resident, you have the following rights under GDPR:

• Right to Access - Request a copy of your personal data.
• Right to Rectification - Request correction of inaccurate data.
• Right to Erasure - Request deletion of your personal data.
• Right to Restrict Processing - Request to limit how we process your data.
• Right to Data Portability - Request your data in a machine-readable format.
• Right to Object - Object to processing based on legitimate interests.
• Right to Withdraw Consent - Withdraw consent at any time for optional processing.
• Right to Lodge a Complaint - File a complaint with a data protection authority.

To exercise your rights, contact us at support@sweeppea.com

9. Security Measures

We take appropriate technical and organizational measures to protect your data, including:

• Encryption (SSL/TLS) for data in transit.
• Access controls to restrict unauthorized access.
• Regular security assessments to ensure compliance.

Despite these measures, no system is 100% secure. Please contact us immediately if you believe your data has been compromised.

10. Children's Privacy

Sweeppea is not intended for children and we encourage parents and guardians to be aware of and monitor the websites visited by their children. We do not knowingly collect, sell, or share any Personal Data from children under 18 years of age. If Sweeppea learns that a child under the age of 18 has submitted Personal Data to us without guardian or parental consent, we will take all reasonable measures to remove or delete such information as soon as practicable and not use such information for any purpose, except where necessary to protect the safety of the child or others or as required or allowed by law. If you believe a child under age 18 has provided us with Personal Data, please contact us at support@sweeppea.com

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. If significant changes occur, we will notify you via email or by posting an update on our website. Your continued use of our Services indicates your acceptance of the updated Privacy Policy.

12. Contact Information

If you have any questions about this Privacy Policy or your rights, you may contact us:

MOMARES, LLC
921 Pizarro St.
Coral Gables
FL 33134
support@sweeppea.com
+1 (888) 705-2049

By using our Services, you acknowledge that you have read and understood this Privacy Policy.